Materials for examination

What to send with your initial enquiry

Describe the object and the disputed issue, the purpose of the examination, and the object’s location and availability. A description and a few relevant documents are usually sufficient for an initial assessment.

The list depends on the type of examination

• The complete clinical record with dates, prescriptions and examination results.
• The contract, procedure agreements, invoices and records.
• Records from other clinics relating to the same period.
• A chronology of the owner's observations with specific questions.
• The veterinary clinical record for the period relevant to the event.
• The post-mortem report, photographs and specialist investigations where available.
• A chronology of observations and information about possible exposures.
• Documents recording receipt, storage and transfer of the objects examined.
• Veterinary records, images and descriptions of diagnostic examinations.
• Original photographs and video recordings with known dates.
• A description of the circumstances and available testimony.
• Records of the animal's condition before the event and subsequent treatment.
• The contract, animal description and handover documents.
• The veterinary passport and available observation record.
• Examination records before and after handover.
• Correspondence about condition, first symptoms and keeping conditions.
• The animal's species, age and significant characteristics.
• The contract, agreed conditions and care records.
• Photographs, videos, logs and transport documents.
• Veterinary information before and after the period considered.
• Documents in their original form with readable dates and pages.
• A list of clinics and periods of attendance.
• Your own event chronology identifying the sources.
• Specific questions and a list of documents already requested but not received.
• The entire report with appendices.
• Materials available to the original specialist.
• New documents, if they appeared later, with an explanation of the dates.
• A list of disputed findings and circumstances needing checking.

Submitting files

Attach materials to the enquiry form. When you select files, a separate confirmation of the terms for submitting them appears. Originals, samples and documents containing sensitive information are submitted under arrangements agreed in advance.

Terms for submitting materials